Canadian Consulting Engineer

Information and Entry Rules

CANADIAN CONSULTING
ENGINEERING AWARDS
2021
INFORMATION & ENTRY RULES

ENQUIRIES:
Peter Saunders, Editor
Canadian Consulting Engineer magazine
111 Gordon Baker Road, Suite 400, Toronto, ON M2H 3R1
Tel. (416) 510-5119, E-mail psaunders@ccemag.com

GENERAL INFORMATION
The Canadian Consulting Engineering Awards are given to projects that demonstrate a high quality of engineering, imagination and innovation. Celebrating our 53rd year, the awards are the most prestigious mark of recognition for consulting engineers in Canada.

The awards are a joint program of the Association of Consulting Engineering Companies – Canada (ACEC) and Canadian Consulting Engineer.

This prestigious honour provides an unequalled opportunity to gain recognition for your firm and your employees. This year’s list of winners will be publicized nationwide and the projects will be showcased in the September/October issue of Canadian Consulting Engineer. The awards will be presented at a celebration in October. Twenty Awards of Excellence will be designated by the jury. Of these projects, up to five may also earn additional recognition with a Special Award. These Special Awards are:

  • Schreyer Award. This is the highest honour and is presented annually to the best technical entry.
  • Tree for Life Award. The award is given annually to a project that demonstrates outstanding environmental stewardship.
  • Ambassador Award. Presented to a project constructed or executed outside Canada that best showcases Canadian engineering expertise.
  • Engineering a Better Canada Award. Presented to a project that best showcases how engineering enhances the social, economic or cultural quality of life of Canadians.
  • Outreach Award. Presented for a company’s role in donating time and/or services for the benefit of a community or group either in Canada or on the international stage.

The award winners are selected by a board of eminent Canadian engineers and others allied to the industry who are not directly employed in the consulting engineering sector.

Judging of the submissions will take place in mid-June and firms will be notified soon afterwards as to whether or not they have won an award.

To encourage candid deliberations during the judging process, the jurors reserve the right to withhold explanations of their decisions for any project.

ENTRY RULES
ELIGIBILITY
Entries must conform to the following requirements.

  • An entry must be submitted by an owner or employee of a firm in good standing with ACEC and must feature work performed, led or supervised by at least one person who is licensed to practise professional engineering within a Canadian jurisdiction. The office submitting the entry on behalf of the firm must be a member in good standing with the provincial or territorial association representing consulting engineering firms that is affiliated with and recognized by ACEC.
  • Joint entries are permitted as long as one of the entering firms is an ACEC member.
  • Projects entered must have been completed in the period from January 1, 2018 to December 31, 2020. In the case of ongoing projects, only the phase(s) already completed by the cut-off date may be entered for consideration.
  • Entered projects must not have been submitted previously in this program.
  • Submission of entries must be approved by (a) the owner of the project and (b) the entering firm’s client (if not the same as the project owner).
  • Projects on which the entering firm acted as a sub-consultant are eligible. In these cases, the entering firm must indicate clearly the scope of work in the project for which it was responsible.
  • There is no limitation or restriction on project size or location.
  • Entries may be submitted in French or English.

JUDGING & CATEGORIES
The categories listed below are for organizing and guiding the judging process only. Because the number of entries in each category may vary widely, the jury may choose to give more than one award per category or none in a category at all. The jurors also reserve the right to move a project into a different category from the one in which it was entered if they deem it appropriate.

The Special Awards are chosen independently of the categories into which projects are entered.

Technical:
A. Buildings

Structural, electrical, mechanical, communications, seismic engineering, environmental management, personal security, geotechnical and other services in construction, retrofit, rehabilitation or preservation of buildings and complexes, whether commercial, institutional or residential.

B. Transportation

Bridges, roads, airports and airport terminals, transit lines and stations, ports, etc.

C. Water Resources

Dams, water and wastewater treatment plants, flood and erosion control, preservation of water quality or habitat, stormwater management, management of extreme weather events, etc., including studies in these sectors.

D. Environmental Remediation

Contaminated site clean-ups, solid-hazardous waste handling and treatment, environmental assessment studies, other special environmental remediation projects.

E. Natural Resources, Mining, Industry & Energy

All facilities and services in these sectors, e.g. plant buildings, process engineering, etc., including successful mitigation of adverse social or environmental impact.

F. Special Projects

Any projects that do not fit into a category above; e.g. software, non-design engineering and mega-projects of a comprehensive scope.

Entries in categories A-F above will be judged on evidence of a high quality of engineering, with due regard for innovation and the appropriate complexity of the solution. Success in overcoming extraordinary circumstances will be considered, as well as social, economic and environmental benefits to the client or to society in general. Meeting and/or exceeding the client’s budget and schedule may also be taken into account.

Other:

G. Project Management

Projects that demonstrate consulting engineers’ skills in managing and co-ordinating services on a client’s project.

H. International

Engineering projects or other initiatives outside Canada that have brought social/economic/environmental benefits to the other country and/or that have furthered the transfer of Canadian technology and business.

I. Community Outreach and/or In-house Initiatives

A firm’s non-commercial contributions and services to a community, such as alleviating suffering, promoting social awareness, providing education, work, etc. A firm’s in-house management programs for improving efficiency, profitability, staff training, etc.

MATERIAL TO BE SUBMITTED

Please read carefully

STAGE 1 – TUESDAY, MARCH 30, 2021
(i) Notice of Intention to Enter

(ii) Entry Fee (non-refundable): $375.00 + HST.
Payment should be made online or by cheque payable to Canadian Consulting Engineer.
HST #86717-2652-RT0001.

STAGE 2 – WEDNESDAY, APRIL 14, 2021

(iii) Official Entry Form & Project Outline — Online Form
Once the form is submitted, you will receive an e-mail confirmation receipt.

(iv) Entry Consent Form – Online Form
This form must be completed by the entering firm, the owner and the client.

(v) Project Entry PDF— Electronic File
This material includes written and visual information about your project.

(vii) High-resolution Images of Project — Electronic Files
These are for promotional and publication purposes, so please submit photos and any other images of the highest quality that best showcase your project.

INSTRUCTIONS FOR COMPLETING THE OFFICIAL ENTRY FORM & PROJECT OUTLINE

This form requires you to submit various types of information. We suggest you prepare the text beforehand, then copy and paste it into the form.

A. PROJECT INFORMATION:

Details of the project, including project name (maximum seven words), exact location, year completed, entering firm(s), role of entering firm(s), contact names, etc.

B. PROJECT OUTLINE

THIS IS THE MOST IMPORTANT PART OF YOUR SUBMISSION. Jurors will refer initially to this information to evaluate the relative merits of your project. It has two parts, (1) 75-word Summary and (2) Project Highlights, as set out below.

NOTE – A CLEAR AND ACCESSIBLE WRITING STYLE IS REQUIRED
One of the objectives of the Canadian Consulting Engineering Awards is to showcase the importance of consulting engineering to the broader public. Your submission will be used to publicize and promote the consulting engineering sector. Consequently, a clear, consistent and accessible writing style is extremely important in all aspects of your submission.

(1) 75-word Summary:
The summary of the project will be used for a video presentation as part of the awards celebration. It is also used by ACEC to showcase consulting engineering to the government and to the public. Please use plain language and avoid technical jargon where possible.
The summary should include:

  • The client and the client’s objective.
  • Your role in the project.
  • How and why your solution was innovative and/or well-suited to the project.
  • The project’s social, economic and/or environmental benefits to the client and/or society.

Sample: The Ministry of Administrative Affairs needed to dispose of 15 tonnes of secret files each year. Consultant Bob’s sustainable solution reduced waste and conserved energy while protecting national security. Industrial shredders rendered files unreadable and put them into a form suitable for building insulation. Now, fewer government secrets are leaked and improved insulation has enhanced soundproofing in government buildings and reduced heating costs by 25%.

(2) Project Highlights:
This section describes your project in some detail for the jurors to review.

Depending on your project’s category, you must complete different sections of the form:

  • Entries in Technical Categories A – F complete Questions 1 – 5.
  • Entries in Category G complete Questions 6 – 10.
  • Entries in Category H complete Questions 11 – 15.
  • Entries in Category I complete Questions 16 – 18.

The information in each section should describe different aspects of the project. Focus on the points that make your project outstanding. Explain the technical terms you use. Please keep within the maximum word count.

TECHNICAL CATEGORIES A – F

Questions 1-5 to be completed ONLY for entries in the following categories:

A. Buildings, B. Transportation, C. Water Resources, D. Environmental Remediation, E. Natural Resources, Mining, Industry, Energy, F. Special Projects.

Q.1 Innovation (40%) – max. 400 words
Briefly introduce your project, i.e. what was done and why? Then explain how the project demonstrates the innovative application of engineering principles or techniques. How is it distinguishable from similar projects of its type?

Q.2 Complexity (20%) – max. 250 words
Explain any extraordinary problems and conditions that were overcome.

Q.3 Social and/or Economic Benefits (15%) – max. 250 words
Explain the social and economic benefits to society provided by your project. Be specific and provide qualitative and quantitative information.

Q.4 Environmental Benefits (15%) – max. 250 words
Explain how your project addresses environmental/sustainability issues.

Q.5 Meeting Client’s Needs (10%) – max. 250 words
Explain the client’s main project goals and how you met them.

……………………………………………………………………………………………………………………………………..

CATEGORY G – PROJECT MANAGEMENT
Questions 6-10 to be completed ONLY by entrants in Category G.

Q.6 Complexity (40%) – max. 400 words.
Briefly introduce your project, i.e. what was done and why? Then explain the complex nature of your work. Describe how your project management practices and/or innovations overcame extraordinary problems and conditions.

Q.7 Meeting Client’s Needs (25%) – max. 250 words
Explain the client’s main project goals and how you met them.

Q.8 Environmental Benefits (15%) – max. 250 words
Explain how your project addresses environmental/sustainability issues.

Q.9 Innovation (10%) – max. 250 words
Explain how your project demonstrates innovative engineering practices or techniques.

Q.10 Social and/or Economic Benefits (10%) – max. 250 words
Explain the social and economic benefits to society provided by your project. Be specific and provide qualitative and quantitative information.

………………………………………………………………………………………………………………………………………

CATEGORY H – INTERNATIONAL
Questions 11-15 to be completed ONLY by entrants in Category H.

Q.11 Social and/or Economic Benefits (30%) – max. 400 words
Briefly introduce your project, i.e. what was done and why? Then explain the social and economic benefits it provided to the other country. Be specific and provide qualitative and quantitative information.

Q.12 Technology Transfer (30%) – max. 250 words
Explain how the project transfers new and useful Canadian technology and know-how to the other country.

Q.13 Environmental Benefits (15%) – max. 250 words
Explain how your project addresses environmental/sustainability issues.

Q.14 Complexity (15%) – max. 250 words
Explain the complex nature of your project and any extraordinary problems and conditions that were overcome.

Q.15 Meeting Owner’s Needs (10%) – max. 250 words
Explain the client’s main project goals and how you met them.

………………………………………………………………………………………………………………………………

CATEGORY I – COMMUNITY OUTREACH & IN-HOUSE INITIATIVES
Questions 16-18 to be completed ONLY by entrants in Category I.

Q.16 Briefly explain the nature of the project – max. 400 words
Describe your project: What does it involve and what are its goals?

Q.17 Effort and Complexity (50%) – max. 400 words
Explain what the project involved in terms of staff effort, commitment and challenges.

Q.18 Social, Economic and Other Benefits (50%) – max. 400 words
Explain what social, economic, environmental, etc. benefits the project actually provided to (a) the community and/or (b) your company. How does the project illustrate the consulting engineering sector’s contribution to society?

……………………………………………………………………………………………………………………………..

Confirmation Receipt:

Once you have submitted your online Official Entry Form/Project Summary, you will receive an e-mail Confirmation Receipt.

INSTRUCTIONS FOR COMPLETING PROJECT ENTRY PDF

Give details, photographs, drawings etc. related to the project. You can either use the same text as you posted online in the Official Entry Form & Project Outline or expand upon it as you wish. Maximum 10 pages + forms (minimum 10 pt. font).

Name your file using a short combination of the Entering Firm and the Project Name. For example, Smith Engineering’s entry of Blue Street Bridge could be filed under the name “SmithBlueStreetBridge”. Do not use special characters (- / : * ? “ < > |) in the filename.

By submitting your PDF file and high-resolution images, you consent to their use by ACEC and Canadian Consulting Engineer magazine in publications and for promotional purposes.